Global Hola

We are seeking a proactive and organized Virtual Assistant to support a dynamic production company working with high-profile clients. This role requires managing a blend of creative and administrative tasks such as creating pitch decks, managing calendars, and overseeing production projects. The ideal candidate will have a vibrant personality and meticulous attention to detail to ensure high-quality outputs and efficient workflow management.

Work schedule

• 20 hours per week
• 11:00 AM to 3:00 PM Eastern Time US

Responsibilities

• Develop and refine pitch decks to support project proposals and client presentations.
• Manage the executive's calendar, ensuring efficient scheduling and time management.
• Perform general administrative tasks including document preparation using Microsoft Excel and Word.
• Monitor and maintain social media schedules, ensuring timely reminders for posting across platforms like LinkedIn.
• Provide quality checks on external communications and project deliverables to maintain high standards.
• Assist with the coordination and logistical planning of unique projects 
• Support on-ground video capture needs for client projects, coordinating with content creators to ensure seamless execution.
• Ad Hoc Tasks: Address and manage unexpected tasks as needed, adapting quickly to changing priorities and project requirements.
• Assist in invoicing and billing of clients

Qualifications

• Proven experience as a Virtual Assistant, particularly in a production or creative agency setting.
• Demonstrated ability in designing compelling pitch decks that effectively communicate project concepts and persuade stakeholders.
• Strong proficiency in Microsoft Office applications, especially Excel and Word.
• Excellent organizational skills and the ability to handle semi-high level tasks efficiently.
• Effective communication and interpersonal skills, with the capability to work closely with diverse teams.
• A vibrant personality that aligns with the creative and dynamic nature of the production industry.
• Experience in managing social media calendars and a basic understanding of digital content schedules.
• A Bachelor’s degree in Marketing, Business Administration, or a related field is required. Advanced degrees in Marketing Strategy, Digital Marketing, or Business Analytics are highly desirable.

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area