Global Hola

A dynamic company specialising in coaching for educators, is seeking a full-time Virtual Assistant to support our co-founders and a small team. This role demands a proactive, reliable individual who can effectively manage calendars, handle email correspondence, assist with project management and data input, and perform various personal assistant duties. The ideal candidate will bring a track record of dependability and efficiency.

Work Schedule:

• 40-hour per week 
• Eastern Time US - Final schedule to be determined

Responsibilities:

• Manage and coordinate calendars for the co-founders, ensuring efficient scheduling of meetings and events.
• Maintain email correspondence, ensuring timely responses and organised communication.
• Assist in managing projects by keeping tasks updated and tracking progress using Asana.
• Perform personal assistant tasks to support the co-founders and team, enhancing daily operational efficiency.
• Help track and organise receipts, ensuring accurate record-keeping for financial management.
• Assist in creating and standardising proposals using templates to streamline client interactions and project initiation.
• Input, update, and maintain accurate data across various platforms and systems, ensuring consistency and accessibility for the team.

Qualifications:

• Proven experience as a Virtual Assistant
• Strong organisational and time management skills, with the ability to juggle multiple tasks simultaneously.
• Incredibly high attention to detail. 
• Excellent communication skills, both written and verbal, to effectively correspond with team members and external parties.
• Experience with Asana, Airtable, and Google Suite and Microsoft Suite demonstrating efficiency and proficiency in these tools.
• A proactive approach to problem-solving and the ability to work independently.
• High level of discretion and professionalism, with a focus on reliability and task completion.
• A Bachelor's degree in Business Administration and Marketing or a related field is advantageous.

Highly desirable (but not required)

• Experience working, ideally within an education or coaching environment (but not a requirement)
• Experience managing email campaigns in Mailchimp and updating Graydin’s website using SqaureSpace.  

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area