Global Hola

We are seeking a part-time Executive Virtual Assistant to support the administrative functions of a leading software solutions company in the healthcare space. The role involves managing schedules, organizing meetings, and performing general administrative tasks. This position requires a proactive, organized individual who can efficiently support a dynamic team within a fast-paced environment.

Work schedule

• Part-time, 20 hours per week with potential to scale to a full-time role
• Eastern Time (US)
• Flexibility to adapt to changing schedules and tasks as needed.

Responsibilities

• Coordinate and schedule meetings for the team and optimize their daily agendas.
• Manage email correspondence, filter high-priority messages, and respond to inquiries on behalf of executives.
• Prepare and organize documents for meetings, including reports, presentations, and agendas.
• Assist in the planning and coordination of corporate events and meetings, both virtual and in-person in the future.
• Conduct research and compile data to support executives in decision-making processes.
• Maintain and update CRM databases with client and project information, ensuring accuracy and accessibility of data.
• Facilitate communication between department heads, team members, and external partners to help maintain project timelines and organizational goals.
• Manage ad hoc projects and tasks as required.

Qualifications

• Proven experience as an Executive Assistant, ideally within a technology or software development or healthcare environment .
• Excellent organizational skills and the ability to handle multiple tasks simultaneously while meeting deadlines.
• Strong communication skills, both written and verbal, and proficiency in English.
• Proficiency in Microsoft Office Suite, CRM software, and other digital tools used for virtual collaboration and scheduling.
• High level of discretion and confidentiality handling sensitive company information.
• Ability to work effectively in a remote setting and integrate with a geographically dispersed team.
• A Bachelor’s degree in Business Administration, Communication 

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area