Global Hola

We are seeking a highly organized and self-motivated Part-time Virtual Assistant to support an online coaching business in the personal development and wellness space, specifically focused on serving women healing from emotionally challenging family dynamics. The ideal candidate is detail-oriented, reliable, and capable of working independently in a fully remote environment. This role involves general administrative duties, light customer service, basic tech/platform support, and content coordination. Experience working in online businesses or coaching environments is a plus. Familiarity with Kajabi is highly desired.

Work schedule

• Part-time, 20 hours per week  
• Monday to Friday  
• Working hours aligned with 9:00 AM–1:00 PM Eastern Time (ET)

Responsibilities

• Manage inbox and coordinate timely responses within 24 hours
• Schedule and manage calendar appointments, including internal and client-facing sessions
• Maintain and update course content and support material in Kajabi (training provided if needed)
• Coordinate logistics and communications for webinars, live events, and virtual speaker series
• Assist with creating and scheduling email campaigns using platform tools
• Support social media coordination (draft captions, schedule posts, organize assets)
• Conduct light research and data entry for marketing or event needs
• Organize digital files and ensure documentation is properly maintained
• Collaborate with the founder on recurring tasks related to business growth and client engagement
• Manage inbox and coordinate timely responses within 24 hours
• Schedule and manage calendar appointments, including internal and client-facing sessions
• Maintain and update course content and support material in Kajabi 
• Coordinate logistics and communications for webinars, live events, and virtual speaker series
• Assist with creating and scheduling email campaigns using platform tools
• Support social media coordination (draft captions, schedule posts, organize assets)
• Conduct light research and data entry for marketing or event needs
• Organize digital files and ensure documentation is properly maintained
• Collaborate with the founder on recurring tasks related to business growth and client engagement

Qualifications:

- Bachelor’s degree in Business Administration, Communications, Marketing, or related field

- Strong written and spoken English communication skills

- 2+ years of experience in virtual assistant or administrative support roles

- Proficiency in productivity tools such as Google Workspace and Microsoft 365

- Familiarity with Kajabi is a plus (or willingness to learn quickly)

- Experience supporting online businesses, coaching programs, or personal development brands preferred

- Excellent organizational and time management skills

- Comfortable working independently in a remote setting and meeting deadlines consistently

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area