Global Hola

We are looking for a highly organized, detail-oriented Executive Assistant to support two senior executives at a growing VoIP services company. This is a remote role ideal for someone who thrives in a fast-paced environment, excels at managing digital workflows, and can confidently handle a variety of administrative and communication tasks. The successful candidate will play a key role in ensuring the executives’ schedules, communications, and priorities are managed efficiently and professionally.

Work schedule:

- Full-time: 20 hours per week 

- East Coast business hours

Responsibilities:

- Manage and organize incoming emails, prioritizing and flagging important communications

- Coordinate calendars and schedule meetings, calls, and appointments

- Track tasks and deadlines, providing timely reminders and follow-ups

- Assist with internal and external communication on behalf of the executives

- Support document preparation, filing, and light research as needed

- Maintain confidentiality and professionalism in all aspects of the role

Qualifications:

- Bachelor's degree or relevant experience in Business Administration, Communications, or a related field

- Proficiency in Microsoft Office

- Strong organizational and problem-solving skills

- Excellent written and verbal English communication skills

- Ability to work independently and maintain confidentiality

Computer/laptop

Processor: Intel Core i5 or higherRAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 15-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

50 Mbps download and 25 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic