Global Hola

We are seeking a proactive and detail-oriented Virtual Assistant to support a busy executive at a leading energy construction company. This role focuses on administrative coordination, schedule and email management, and personal support across both business and board commitments. The ideal candidate will be organized, resourceful, and capable of managing tasks with minimal supervision, helping streamline daily operations for a high-functioning executive.

Work schedule

• Part-time: 20 hours/week
• Monday to Friday, 8:00 AM – 12:00 PM Mountain Standard Time May scale to full-time based on performance and business needs

Responsibilities

• Manage and maintain executive calendar, including internal meetings, personal appointments, and external commitments (e.g., board events)
• Monitor and triage email inbox, flagging important items and filtering out non-essential communication
• Prepare meeting materials, including bullet-point summaries and to-do lists, to ensure the executive is informed and ready for discussions
• Schedule and coordinate travel arrangements, including flights, accommodations, and itineraries
• Submit and track business receipts for accounting and reimbursement
• Maintain consistent follow-up on pending tasks and commitments
• Provide ad hoc administrative support as needed to enhance executive efficiency

Qualifications

• At least 2 years of experience in an executive assistant or virtual assistant role
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Proficiency with productivity tools such as Google Workspace or Microsoft Office
• Comfortable managing multiple calendars and prioritizing dynamic schedules
• Experience coordinating travel and handling expense submissions
• Trustworthy, professional, and highly reliable
• Bachelor’s degree in Business Administration, Office Administration, or Communications preferred for strong organizational and communication skills

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area