Global Hola

We are seeking a highly organized and resourceful Executive Virtual Assistant to support a fast-paced corporate advisory firm specializing in M&A and strategic advisory for startups. With operations in Singapore, Sydney, and a client base spanning the United States, Asia, and Australia, this role requires a proactive professional who can serve as the bridge between the founders and internal/external stakeholders. The ideal candidate will bring strong administrative capabilities, exceptional communication skills, and a keen ability to support investor engagement efforts.

Work schedule

• Full-time 40 hours/week
• Flexible hours with availability to overlap across Singapore, Sydney, and U.S. time zones

Responsibilities

• Manage the founders’ calendars, schedule investor and client meetings, and coordinate internal team activities
• Track action items, prepare meeting agendas, and follow up on deliverables to ensure alignment and accountability
• Serve as a liaison between the founders and subcontractors/team members to support day-to-day operations
• Assist in managing investors and prospects outreach follow-ups, track communications, and organize contact databases
• Maintain internal organization systems including digital filing, shared documents, and project workflows
• Draft professional emails and client-facing communications as needed
• Perform ad hoc administrative support as assigned

Qualifications

• 3+ years of experience supporting executives or teams in professional services, financial advisory, or startup environments
• Proven ability to manage complex scheduling, communications, and team coordination
• Strong attention to detail and follow-through
• Experience working in start-up environment is a plus
• Familiarity with CRM tools is a plus
• Excellent written and verbal English communication skills
• Proficiency in productivity tools such as Google Workspace, Zoom, Slack, and project/task management platforms (e.g., Asana, Notion)
• Bachelor's degree in Business Administration, Communications, Finance, or a related field preferred

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area