Global Hola

We are looking for a detail-oriented Virtual Assistant to support a bustling medical office. This essential role oversees daily administrative tasks such as payroll support, bookkeeping, scheduling appointments, and report generation. The successful candidate will demonstrate exceptional multitasking and communication skills to effectively liaise with various companies and stakeholders.

Work schedule

• Full-time position, 8 AM to 5 PM Eastern Time

Responsibilities

• Reconcile QuickBooks entries with bank statements to ensure accuracy of financial records.
• Perform various bookkeeping duties, including managing accounts payable and receivable, preparing financial reports, and maintaining up-to-date records.
• Execute administrative tasks effectively, utilizing strong organizational and multitasking skills to manage multiple projects simultaneously.
• Maintain confidentiality and accuracy when handling sensitive financial information.
• Communicate effectively with insurance companies, vendors, and other external parties to ensure seamless operations.
• Maintain a high level of organization and ensure compliance with healthcare regulations and office policies.

Qualifications

• Strong proficiency in QuickBooks and other accounting software.
• Preferable with experience in an administrative role, preferably within a medical or healthcare setting.
• Exceptional multitasking and organizational skills to handle multiple responsibilities.
• Excellent communication skills, capable of effectively managing interactions with various companies and internal teams.
• Ability to adapt to flexible work schedules and maintain confidentiality and professionalism.
• Excellent analytical, problem-solving, and organizational skills.
• Proficient in financial accounting best practices. 
• Ability to work independently and collaboratively in a fast-paced environment.
• Bachelor’s degree in Business, Accounting & Finance and healthcare related degrees.

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area