Global Hola

We are seeking a versatile Virtual Assistant with a strong accounting background to support a prominent tax preparation and financial services firm based in Hawaii. The role encompasses a blend of administrative duties, data entry, social media management, and specialized accounting support. 

Work schedule

• 40 hours per week
• 10am to 7pm  Hawaii-Aleutian Standard Time

Responsibilities

• Perform a variety of administrative tasks including, managing correspondence, data input, and preparing documents.
• Manage communications effectively, provide accurate information to clients, and maintain professional client relations. Coordinate seamlessly with internal team members and stakeholders to ensure cohesive operations.
• Accurately enter and update information in our database to ensure all records are current and well-organized.
• Assist in managing the company’s social media profiles, posting updates and engaging with the audience as directed.
• Apply accounting principles to manage bookkeeping tasks and prepare accurate financial documents essential for tax preparation.
• Handle additional duties as required, adapting swiftly to meet evolving business needs and support various operational demands.

Qualifications

• Must be proficient in Microsoft Office suite (Excel, Word, Outlook) and adept at learning new software and technology quickly.
• Excellent organizational and time-management skills, capable of managing multiple tasks simultaneously without compromising quality or accuracy.
• Exceptional attention to detail with a commitment to producing high-quality work in every aspect of the role.
• Effective communication skills, both written and verbal, capable of conveying information clearly and liaising with team members effectively.
• Ability to work independently with minimal supervision and as part of a team in a remote setting.
• Demonstrates a strong propensity for learning, with the ability to quickly absorb new information and adapt to new systems and processes effectively.
• Background in accounting or bookkeeping is highly preferred. Experience with Drake tax software is a significant advantage.
• Experience with accounting software such as QuickBooks. 
• Knowledge of social media platforms and strategies to effectively manage and enhance the company's online presence.
• A Bachelor’s degree in Business Administration, Accounting or a related field is required. 

Other requirements

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area